Tips in choosing the Best Electronic Signature Provider
The process of filing, storing and retrieving paperwork is a tedious, inefficient and expensive task that, based on research, is estimated to cost businesses in the United States an excess of up to 35 billion dollars, which is a high number hence the urgency for a better way to handle this work and this is where electronic signatures are useful because they allow for easy collection of signatures around the business without the need of pen and paper, but to effectively do this, you will need to find the best electronic signature provider, which is why you should apply the following tips whenever you are looking for a provider.
The first tip is that you should make sure that the e-signatures are capable of integrating with your internal systems that already exist in your business, which means that the signature should be able to understand the processes in your business without the need of changing anything in the systems because taking signatures that won’t integrate with your document workflow will cost your business a lot, and to make sure that you have applied this tip, ask the vendor to guide you on the process they will use to implement the signatures to your business without interrupting anything and act based on the information and guidance they provide.
Second, it is important for you and your business when you find a signature that will give your employees a user-friendly interface where they can easily understand the software they are using even with the advancement in technology where all types of software keep on adding more features, seeing that inability to move through the software with ease makes it complex for the users hence bringing unhappiness to the staff, which will negatively affect their productivity and adaptability to the new changes and to enhance this tip, ensure that your vendor has more than one signature for you to choose the most user-friendly one.
Lastly, you want to make sure that your signature is in line with the regulations put in place to regulate electronically signed documents such as the ensign act, whereby you should find the vendor that abides by the law because the signatures are essential when dealing with an important transaction that could bring serious disputes, and to get this, you will need proof of adhering to regulations, should also have a transparent process that the partner or employee took when signing the document and can provide audit trails that have timelines of the document signing, and moreover, the solution should protect the process from unlawful access.